Blog 1 - Maintaining Data Integrity Through HRIS Implementation

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 Maintaining Data Integrity Through HRIS Implementation

What Is Data Integrity?

In every part of business, data integrity is crucial, especially when it comes to human resources. Employee compensation, performance reviews, training and development, productivity tracking, the company's reputation, the bottom line, and productivity can all be impacted by inaccurate or inconsistent HR data (White, 2019). 


Data integrity is an important part of information security. "Data integrity" refers to the accuracy and consistency of data recorded in a database, data warehouse, data mart, or other structure. Data integrity is critical because it ensures and secures your data's search ability and traceability back to its original source. When you ensure good data correctness and data safety, data performance and stability improve as well. Maintaining the integrity of data and guaranteeing its completeness are critical (Nouri, 2018).

What are the threads to Data Integrity ?


There are several ways the integrity of your data can be compromised. These threats can include:

  • Human error
  • Transfer errors from one device or system to another
  • Bugs / Malware / Viruses 
  • Cyberattacks
  • Hacking
  • Hardware failures

HRIS Can Help You Overcome Data Integrity Issues

Human Resources Information System (HRIS) is an acronym for Human Resources Information System. The HRIS is a data collection and storage system for an organization's personnel. In most cases, an HRIS includes all of the essential features required for end-to-end HR management (HRM). It's a system that handles everything from hiring to performance management to learning and development. It can either run on the company’s own technical infrastructure or cloud-based.

HR systems preserve data integrity. Employees and company leaders need reliable, accurate data in HR systems, and they also need to have the assurance that employee and other company data is protected and kept private.

Here are some key factors HR and IT professionals consider when it comes to data integrity in HR systems (Stuart, 2017).

1. Providing accurate historical data - for helping company leaders plan for future growth, reorganization, or other changes that affect the workforce.

2. Providing different access levels to data (Public & private)

3. Self Service - allow employees to update personal data and search for important information across the company

    Figure 1: Core HR Software Features

References

Nouri, C., 2018. Pingboard. [Online]
Available at: https://pingboard.com/blog/the-importance-of-data-integrity-in-hr-systems/
[Accessed 21 4 2022].

Stuart, A., 2017. HRMS. [Online]
Available at: https://www.hrmssolutions.com/resources/blog/clean-hr-data/
[Accessed 21 4 2022].

White, D., 2019. Tech Funnel. [Online]
Available at: https://www.techfunnel.com/hr-tech/why-data-integrity-is-critical-for-human-resources/
[Accessed 21 4 2022].

Comments

  1. KithsiriApril 21, 2022 at 10:01 AM

    Maintaining Data Integrity is very clear good luck

    ReplyDelete
  2. PrasadApril 28, 2022 at 1:15 AM

    Maintaining data intergrity very important to organization. Keep record the data proper way very easy to find it again. You explained very good. All the best.....

    ReplyDelete
  3. Venushka BandaranayakeMay 3, 2022 at 1:17 AM

    Collecting, storing, and tracking data is a challenge that every organization must face, no matter the size. By implementing HRIS, companies enhance their ability to meet compliance requirements for reporting this data and make the information much easier to collect, store, and find. All the best

    ReplyDelete
  4. Suranga Senarathne - MBA May 6, 2022 at 9:00 PM

    A HRIS contains highly sensitive data, including employees’ social security numbers, payroll information, and even medical information. Information leaks and data breaches of the HRIS can be detrimental to individual employees and your organization as a whole.
    Well explained, good luck!

    ReplyDelete
    Replies
    1. Wasantha Channa Jayasekara (22014837)May 8, 2022 at 4:11 AM

      Yes Suranga. We can use a security checklist to review all PC-based HR applications in order to increase the data security and confidentiality.

      Delete
  5. PrasadMay 6, 2022 at 10:04 PM

    Employees date storage important to organization and main HR role. You explained very well.

    ReplyDelete
  6. fahimmbaMay 7, 2022 at 3:56 AM

    Maintaining a data integrity is a main role of HR dept. Well explained.

    ReplyDelete
  7. Nishantha RathnayakeMay 7, 2022 at 4:24 AM

    The social security numbers of employees, payroll information, and even medical information are all stored in an HRIS.As a result, HR systems maintain data integrity. Employees and executives require accurate, reliable data in HR systems, as well as confidence that employee and other corporate data is protected and kept private. Good article

    ReplyDelete
  8. Nishantha RathnayakeMay 7, 2022 at 4:31 AM

    As discussed in this article It is important for a company to maintain data integrity and data integrity is an important part of information security. Good article.

    ReplyDelete
  9. MILANMay 7, 2022 at 5:28 AM

    It is critical for a company to maintain data integrity. Keep the data organized so that it is easy to locate. You provided excellent explanations. Good luck

    ReplyDelete
  10. Amila PereraMay 7, 2022 at 5:45 AM

    Managing employee information and data is an utmost important function of modern business Wrold. In the present data is the money. Accodingy application of HRIS will be an definite advantage to an oranization.You cleary explained and it was an interesting topic.all the best.

    ReplyDelete
  11. Darshana UndugodageMay 7, 2022 at 5:48 AM

    An interesting topic and new concept. Article showcase the new trends and how IT shaping up the future of HRM. Well done.

    ReplyDelete
  12. ChathuraDMay 7, 2022 at 10:16 AM

    Managing employee data and information is a critical function of today's corporate world. The money is in the current data. The proper implementation of HRIS will provide a significant benefit to a company. You described everything clearly, and it was a fascinating topic. best wishes

    ReplyDelete
  13. HasithaMay 7, 2022 at 12:28 PM

    Good article. Comprehensive description.
    All the best !!!

    ReplyDelete

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